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Call Now: 682-439-1880Grapevine Charter Bus Prices
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| 50 to 56 Passenger Charter Bus | $188 – $508+ | $1,818 – $3,818 | $6.15 – $10.10 |
| 40 to 50 Passenger Charter Bus | $152 – $462+ | $1,696 – $3,561 | $6.13 – $10.08 |
| 25 to 35 Passenger Minibus | $150 – $450+ | $1,607 – $3,462 | $4.08 – $10.03 |
| 20 to 24 Passenger Minibus | $149 – $439+ | $1,616 – $3,371 | $4.10 – $9.05 |
| 15 to 18 Passenger Minibus | $170 – $450+ | $1,531 – $3,266 | $4.06 – $8.01 |
| Entertainer Coach | $331 – $566+ | $3,010 – $5,010+ | $6.11 – $10.06 |
| Yellow School Bus | $164 – $469+ | $1,526 – $3,661 | $6.14 – $10.09 |
| Shuttle Bus | $137 – $432+ | $1,523 – $3,658 | $6.11 – $10.06 |
Grapevine Party Bus Prices
| Type of Party Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| Small Party Bus (10 to 20 Passengers) | $164 – $434+ | $181 – $451+ | $1,012 – $2,912+ |
| Medium Party Bus (20 to 40 Passengers) | $208 – $508+ | $224 – $504+ | $1,214 – $3,514+ |
| Large Party Bus Rental (40 to 50 Passengers) | $264 – $514+ | $255 – $535+ | $1,486 – $3,886+ |
| Mercedes Sprinter Party Bus | $158 – $398+ | $163 – $433+ | $990 – $3,890+ |
* Prices may vary greatly in your city and state. Due to the impact of COVID-19 and inflation, all rental prices shown are past estimates. Actual pricing may be significantly higher depending on availability and location. To get real-time pricing, call us 682-439-1880 or use our online quote tool.
How Much Does a Charter Bus Rental Cost in Grapevine?
Most people typically pay between $170 and $500 per hour or $1,800 to $3,800 per day for a full-size charter bus rental in Grapevine. You can get an exact quote fast by calling Charter Bus Company Grapevine at 682-439-1880 or using our online quote tool. Below, we break down estimated rates by vehicle type and explain the main factors that will affect the cost of your trip. Our team is available 24/7 to answer questions, provide custom quotes, and help you find the best bus for your budget.
How Much Does a Party Bus Rental Cost in Grapevine?
Party bus rentals in Grapevine generally cost between $170 and $400 per hour, with larger or more luxurious vehicles reaching up to $3,000 or more for a full day. Smaller party buses (15-20 passengers) average $170-$300 per hour, while mid-size (20- 30 passengers) run $250-$350 per hour, and larger party buses (30-40+ passengers) range from $300-$400+ per hour. Pricing is influenced by the size of the bus, trip duration, distance, time of year, and any custom amenities or wraparound services requested. Peak times like weekends, holidays, and special event seasons ( weddings, prom, festival weeks) may carry higher rates. For the most accurate pricing, call Charter Bus Company Grapevine at 682-439-1880 or use our online quote tool with your specific trip details.
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Call Now: 682-439-1880What Factors Influence Charter Bus Rental Pricing?
Several key factors influence the price of a charter bus rental in Grapevine: the distance and duration of your trip, the time of year, the day of the week, your starting and ending locations, the type and size of bus you choose, additional expenses like tolls and parking, and how far in advance you book. Each of these elements plays a role in determining your final quote, which is why prices can vary significantly from one trip to another—even within the same region. Below, we break down each factor to help you understand how your specific travel plans will impact the cost of your bus rental.
Distance and Duration of Your Trip
The length of your trip is one of the biggest factors in your overall bus rental pricing. Local trips around Grapevine, such as airport transfers to DFW or shuttles to Gaylord Texan Resort, are typically billed by the hour with a minimum number of hours required (usually 4-5 hours). Longer trips—such as multi-day excursions to Austin, Houston, or Oklahoma City—are charged either by the total mileage or by the day. Multi-day trips incur a daily rate plus mileage, and any time the bus is idle between driving segments still counts toward the total. One-way out-of-town trips may have a flat mileage rate plus driver lodging fees. Be sure to include every stop in your itinerary when requesting a quote so your reservation specialist can calculate the total distance and give you an accurate estimate.
The Time of Year
Just like airlines and hotels, charter bus prices fluctuate based on seasonal demand. In Grapevine and the broader DFW area, the busiest times of year—known as “peak season”—typically run from late April through early June and again from late August through October. This surge in demand is driven by school events (like end-of-year field trips and sports tournaments), spring and fall weddings, corporate conferences, and major festivals such as Grapefest. During these months, it can be harder to find available buses, and rates often increase by 10–25% compared to off-peak periods. If your trip falls within peak season, it’s especially important to book early to lock in availability and the best possible rate. Conversely, traveling during slower months (such as January, February, or mid-summer) can help you save money, as rates are generally lower and more vehicles are available.
The Day of the Week
Weekend rentals (Friday through Sunday) are typically more expensive than weekday bookings because demand is higher for events like weddings, sporting events, and group outings. If you have flexibility in your schedule, consider traveling on a Tuesday, Wednesday, or Thursday to secure a lower rate.
Your Starting and Ending Locations
Where your trip begins and ends also impacts the total cost. If your group is departing from Grapevine, Southlake, Coppell, or another city with easy access to major highways, you’ll likely pay less than if you’re starting in a remote or rural area. Additionally, if your trip ends in a different city—such as a one-way transfer to Waco, College Station, or Oklahoma City—you may be charged for the empty return leg (known as deadhead). Providing exact pickup and drop-off addresses helps your reservation specialist calculate any additional mileage and ensures your quote is accurate.
Your Bus Type and Size
Not all buses are created equal, and the type of vehicle you select will significantly impact your rental price. Full-size charter buses (seating 50–56 passengers) generally cost more than smaller minibuses (seating 18– 35 passengers), but the price per seat is often lower on larger vehicles. Specialty coaches—such as party buses, entertainer coaches, or vehicles with custom branding—carry premium rates due to their upgraded amenities and limited availability. When requesting a quote, specify the minimum number of seats you need and any must-have features (like WiFi, power outlets, or reclining seats). Your reservation specialist can then recommend the most cost-effective option that meets your requirements.
Tolls and Parking
Additional expenses like tolls and parking fees are not included in your initial quote and are the responsibility of the group. If your route includes toll roads—such as SH 121, SH 114, or the President George Bush Turnpike—those costs will be added to your final bill. Likewise, many destinations require paid parking for oversized vehicles. For example, charter bus parking at AT&T Stadium in Arlington is $150 per game, while the Grapevine Main Street District charges $20 per day for oversized vehicle parking. Be sure to ask your reservation specialist about anticipated tolls and parking fees so you can budget accordingly.
Booking Timing
How far in advance you book your rental can affect the price. As buses get booked up—especially during peak seasons—rates tend to rise. We recommend booking your charter bus at least three to six months ahead of your trip. For major events or travel during the busy spring and fall months, securing your bus even earlier can help lock in a better rate. Last-minute rentals are subject to availability and may come with a premium price tag.
Cost-saving Tips to Consider
To save money on your charter bus rental, try to schedule your trip during the off-season (winter months), travel on weekdays instead of weekends, and book as early as possible—ideally three to six months in advance. Choose a bus that closely matches your group size; filling all the seats on a larger bus lowers the cost per person, but don’t overbook. Consolidate your itinerary to minimize extra mileage and idle time, avoiding unnecessary detours or multiple pickups. Split costs such as driver hotel rooms and parking fees among participants. Finally, compare quotes for different vehicle types and be flexible with departure times to find the most budget-friendly option.
Rent a Charter Bus in Grapevine
Ready to get an instant quote on your next Grapevine bus rental? Call Charter Bus Company Grapevine anytime at 682-439-1880 or use our online quote tool to get a quick estimate in just minutes! Our experts are available 24/7 to answer questions, compare vehicle options, and help you find the best bus at the best price. Once you have a quote, you can review the terms, ask about available amenities, and book your bus—all in one simple process. We proudly serve Grapevine, Southlake, Coppell, Colleyville, and every destination across Tarrant and Denton County.
Sample Trip Pricing Examples
Below are real examples of bus rental quotes for popular trips in and around Grapevine. Every trip is different, but these should give you a general idea of what to expect.
Grapevine Wedding Shuttle Pricing Example
A wedding planner needed a shuttle to transport guests between a hotel block and a vineyard venue in Grapevine. The ceremony and reception were held at Delaney Vineyards, while guests stayed at the Hilton DFW Lakes Executive Conference Center. The planner requested continuous loop service to allow guests to arrive early and return comfortably after the reception. A 28-passenger minibus was selected for its maneuverability and comfort. The total charter time was six hours, including setup and breakdown. Additional costs included parking fees at the venue and a toll charge for SH 121. The final price came to $2,400, which was covered by the couple’s transportation budget.
Grapevine School Field Trip Pricing Example
A local elementary school booked two 54-passenger charter buses for a field trip to the SEA LIFE Grapevine Aquarium. The itinerary included a round-trip transfer from the school to the aquarium, with a lunch break at Grapevine Mills Mall. The total duration of the trip was five hours. The school received a discounted rate for booking multiple buses on a weekday during the off-peak season. The final cost was $1,200 per bus, totaling $2,400 for the entire field trip. Teachers and parents appreciated the comfortable seating, air conditioning, and onboard restroom facilities.
Grapevine Corporate Event Shuttle Pricing Example
A tech company hosted a regional conference at the Gaylord Texan Resort & Convention Center and required employee shuttles from Dallas/Fort Worth International Airport. They rented three 38-passenger minibuses to run back-and-forth airport transfers over two days. Each minibus cost $1,100 per day, and the company paid an additional $300 in tolls and parking fees for DFW access. The total bill for the two-day event was $7,200. The client praised the punctual service and modern vehicles equipped with Wi-Fi and USB charging ports.
Grapevine Sports Team Travel Pricing Example
A high school baseball team in Grapevine advanced to the playoffs and needed transportation for an away game against a rival school in Waco. The athletic department booked a 56-passenger charter bus to accommodate players, coaches, and equipment. The trip involved a 180-mile journey each way, with an overnight stay in Waco. The school was responsible for covering the driver’s hotel room and meal expenses. The total cost for the charter bus rental was $3,600, which included mileage, tolls, and parking fees at the opposing team’s stadium. The team appreciated the spacious seating and onboard restroom.
Grapevine Winery & Brewery Tour Pricing Example
A group of friends organized a private tour of Grapevine’s Urban Wine Trail, visiting several tasting rooms and local breweries. They rented a 20-passenger minibus for a six-hour outing, with stops at Messina Hof, Umbra Winery, and Hop & Sting Brewing Company. The all-inclusive price for the evening was $1,800, split evenly among the participants. Everyone enjoyed the convenience of having a designated driver and the flexibility to customize their itinerary.
Grapevine Festival Shuttle Pricing Example
A community organization arranged transportation to Grapevine’s annual GrapeFest celebration, booking a 32-passenger minibus for a full day of festivities. The charter included pickup and drop-off at a park-and-ride lot, with multiple trips throughout the day. The total cost for the festival shuttle was $2,200, which included a special event parking fee of $50. Riders appreciated the hassle-free transportation and avoided the challenges of downtown parking.
Grapevine Church Retreat Pricing Example
A Grapevine church youth group planned a weekend retreat at a campground near Broken Bow, Oklahoma. They rented a 47-passenger charter bus for the 190-mile journey, which included two nights at the destination. The church covered the cost of the driver’s accommodations and meals. The total price for the three-day charter was $4,100. Parents felt confident sending their children on the trip with a reputable transportation provider.
